By Clara Team
Best consent management software for therapists
The best consent software is not the fastest signature tool. It records what was explained, who decided, the scope and later changes. One signature does not settle care, privacy and optional permissions together. Compare the full document lifecycle, especially for minors or multiple care modalities.
Disclosure: This guide is published by Clara's team, one of the products compared. It describes features and terms advertised on official pages, reviewed October 2, 2026. It is not an independent performance test. We recommend other products when they better fit the stated need.
The short answer
- Clara: For keeping responses, signatures and consent status beside the clinical record.
- Eholo: For individual or bulk sending within clinic management, depending on tier.
- moodo IA: For comparing its advertised digital signatures alongside practice workflows.
The options at a glance
| Product | Where to start | Published pricing and terms | What to verify |
|---|---|---|---|
| Clara | For keeping responses, signatures and consent status beside the clinical record. | From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing. | Do not choose it merely to consolidate tools. |
| Eholo | For individual or bulk sending within clinic management, depending on tier. | Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately. | Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference. |
| moodo IA | For comparing its advertised digital signatures alongside practice workflows. | Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees. | A feature list does not establish note quality, natural Catalan output or the depth of role permissions. |
| PsicoGest | It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management. | Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms. | The lowest-priced tier does not include the same transcription as higher tiers. |
- Where to start
- For keeping responses, signatures and consent status beside the clinical record.
- Published pricing and terms
- From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing.
- What to verify
- Do not choose it merely to consolidate tools.
Eholo
- Where to start
- For individual or bulk sending within clinic management, depending on tier.
- Published pricing and terms
- Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately.
- What to verify
- Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference.
moodo IA
- Where to start
- For comparing its advertised digital signatures alongside practice workflows.
- Published pricing and terms
- Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees.
- What to verify
- A feature list does not establish note quality, natural Catalan output or the depth of role permissions.
PsicoGest
- Where to start
- It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management.
- Published pricing and terms
- Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms.
- What to verify
- The lowest-priced tier does not include the same transcription as higher tiers.
Three decisions not to combine
Consent to treatment, the lawful basis for data processing and permission to record a session are not equivalent. Software supports documentation but does not choose the legal basis for you. Check understandable information and separate options rather than blanket acceptance. Review templates professionally and seek advice where needed.
Minors, capacity and representation
Test a minor, the information recipient and the signer acting in a specified capacity. The payer is not necessarily the legal representative. Retain identity, relationship, scope, version and date. Changes in guardianship or modality require review. An age rule is not an automatic solution for every situation.
Withdrawal is not erasing history
Ask what happens when an optional permission is withdrawn. The current decision must remain visible without rewriting the past or erasing records that must be retained. Check versions, resending and access to earlier documents. A folder of signed PDFs may store files without managing the lifecycle.
Clara
Clara brings together client records, scheduling, reminders, invoicing and documentation designed for psychotherapy. It prepares a read-only transcript and a separate editable clinical note draft. The clinician reviews the record, corrects it and decides when it represents their work. Context from earlier sessions can also support preparation for the next appointment.
Published pricing and terms: From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing.
When it may be the better fit
Start with Clara when you want practice administration connected to notes shaped around your therapeutic orientation. Spanish, Catalan and English, explicit clinician review and continuity between sessions are concrete things to evaluate. Invoicing is ready for VeriFactu; product support does not replace advice about your particular tax situation.
Limits and open questions
Do not choose it merely to consolidate tools. If you need clinician commission settlements, full accounting, a public booking portal or a particular messaging channel, verify that requirement before subscribing. AI prepares drafts, not clinical decisions. Processing is not exclusively on-device: encrypted audio may remain for up to 14 days, and a local recovery copy for up to 7 days.
Eholo
Eholo presents itself as practice-management software for psychologists and clinics. Its public pages cover clinician calendars, public booking, invoices, records, consent forms, questionnaires, video appointments and payments. AI sits within that administrative environment. Features and limits differ by plan; a feature on the general website is not necessarily included in the entry plan.
Published pricing and terms: Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately.
When it may be the better fit
It may be a better choice than Clara when the main purchase is about coordinating several clinicians, public bookings and clinic administration. Its offer describes additional-clinician costs and plan differences. Ask for a demonstration of your actual roles, rooms and billing arrangements, not just a guided tour of the interface.
Limits and open questions
Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference. Verify the plan required for transcription, MIA, reminders and active clients. Introductory or professional-college discounts are not the regular price and should not be compared with another product's standard monthly fee.
moodo IA
moodo advertises an all-in-one platform for psychologists in Spain: booking, invoices, AI records, WhatsApp reminders, questionnaires, consent forms and online payments. It also describes a clinic mode with roles and commissions. This is a practice-management alternative, not simply a session-summary tool.
Published pricing and terms: Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees.
When it may be the better fit
It may suit you better than Clara if automatic booking, WhatsApp or commission allocation is essential and its demonstration meets that need. The published subscription helps establish an initial budget. Include those workflows in the trial and confirm per-clinician charges, payment processing fees and usage limits.
Limits and open questions
A feature list does not establish note quality, natural Catalan output or the depth of role permissions. Its website advertises VeriFactu and EU hosting; request documentation and a workflow demonstration rather than assuming independent certification. Marketing outcome claims are not measured results for your own practice.
PsicoGest
PsicoGest targets psychology practices and clinics in Spain. It advertises scheduling, records, invoices, reminders, bookings, payments and AI features. Published tiers differ by active-client limits and transcription hours, with a separate clinic offer. A useful price comparison must consider the features actually included at each tier.
Published pricing and terms: Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms.
When it may be the better fit
It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management. Its pricing page explains those workflows and which levels include transcription. If billing drives the decision, ask to prepare, correct and export a fictional invoice before evaluating AI.
Limits and open questions
The lowest-priced tier does not include the same transcription as higher tiers. Compare active clients, hours, add-ons and transaction fees, not only the headline price. The website advertises VeriFactu; request the applicable workflow and documents without treating that claim as AEAT certification. Check clinical output and languages too.
What to test before choosing
- Prepare separate information and optional permissions using a fictional identity.
- Send to a test address, sign and inspect the retained evidence.
- Withdraw a permission and check current status and the previous document.
Frequently asked questions
Does a signed form settle everything?
No. It must reflect prior information and discussion, the decision-maker's capacity, scope and applicable rules. Software documents the process; it does not replace professional or legal assessment.
How were these tools compared?
Clara's team reviewed public vendor offers on October 2, 2026. Recommendations follow needs and documented features, not independent performance tests. Prices and conditions can change; confirm the tier you need.
Sources and review date
Public offers reviewed October 2, 2026. Confirm prices, limits, languages and plan terms before subscribing. Unconfirmed features remain questions to verify, not assumed absences. Review your particular billing and data-protection situation with an adviser.
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Clara: Sources and review date 1; Sources and review date 2; Sources and review date 3; Sources and review date 4; Sources and review date 5
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Eholo: Public provider information reviewed for this guide.
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moodo IA: Public provider information reviewed for this guide.
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PsicoGest: Public provider information reviewed for this guide.