Best software for therapists in Spain

The best software is the one that meets your practice's actual workflow, not the longest feature list. For solo practice, compare documentation, scheduling and invoicing together. For a clinic, start with access and coordination. If administration already works, a documentation tool may be enough. There is no universal winner across these needs.

Disclosure: This guide is published by Clara's team, one of the products compared. It describes features and terms advertised on official pages, reviewed October 2, 2026. It is not an independent performance test. We recommend other products when they better fit the stated need.

The short answer

• Eholo: For starting a clinic and clinician-management evaluation.
• Clara: For connecting solo practice with therapy documentation and continuity.
• PsicoGest: For comparing a lower-cost administrative entry tier, with limits checked.

The options at a glance

Three different purchases

Separate administration, documentation and team coordination. A reliable calendar does not establish clinical formulation quality; a useful note does not establish that payments or consent work. Choose your main problem and two secondary workflows. If comparing an all-in-one platform with a note assistant, acknowledge the scope difference before comparing prices.

What matters in Spain

Review health-data processing, processors, retention terms and the data-processing agreement. For billing, test recipients, exemptions or taxes, numbering and corrections with your adviser. A VeriFactu mention does not replace producer documentation or a demonstration. For Catalan, use a realistic conversation: an interface language selector does not establish clinical output quality.

A practice week, not a checklist of logos

Build a fictional practice week: a new appointment, follow-up, minor with an invoice to a guardian and a modality change. Find the record, consent and payment without re-entering information. Evaluate errors that would block normal work, not the number of screens. Keeping current administration and changing only documentation may be the better choice.

Eholo

Eholo presents itself as practice-management software for psychologists and clinics. Its public pages cover clinician calendars, public booking, invoices, records, consent forms, questionnaires, video appointments and payments. AI sits within that administrative environment. Features and limits differ by plan; a feature on the general website is not necessarily included in the entry plan.

Published pricing and terms: Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately.

When it may be the better fit

It may be a better choice than Clara when the main purchase is about coordinating several clinicians, public bookings and clinic administration. Its offer describes additional-clinician costs and plan differences. Ask for a demonstration of your actual roles, rooms and billing arrangements, not just a guided tour of the interface.

Limits and open questions

Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference. Verify the plan required for transcription, MIA, reminders and active clients. Introductory or professional-college discounts are not the regular price and should not be compared with another product's standard monthly fee.

Clara

Clara brings together client records, Google Calendar scheduling, reminders, informed consent, invoicing and documentation designed for psychotherapy. It transcribes the session to prepare an editable clinical note draft: the clinician reviews the note, corrects it and decides when it represents their work. The clinical history updates after every session, takes in imported previous history and grounds reports that show the source of every paragraph. Ask Clara searches the record and answers with the source note cited.

Published pricing and terms: From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing.

When it may be the better fit

Start with Clara when you want practice administration connected to notes shaped around your therapeutic orientation. Spanish, Catalan and English, explicit clinician review and continuity between sessions are concrete things to evaluate. Invoicing is ready for VeriFactu; product support does not replace advice about your particular tax situation.

Limits and open questions

Do not choose it merely to consolidate tools. If you need clinician commission settlements, full accounting, a public booking portal or a particular messaging channel, verify that requirement before subscribing. AI prepares drafts, not clinical decisions. Processing is not exclusively on-device: encrypted audio may remain for up to 14 days, and a local recovery copy for up to 7 days.

View the official offer

moodo IA

moodo advertises an all-in-one platform for psychologists in Spain: booking, invoices, AI records, reminders, questionnaires, consent forms and online payments. It also describes a clinic mode with roles and commissions. This is a practice-management alternative, not simply a session-summary tool.

Published pricing and terms: Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees.

When it may be the better fit

It may suit you better than Clara if automatic booking or commission allocation is essential and its demonstration meets that need. The published subscription helps establish an initial budget. Include those workflows in the trial and confirm per-clinician charges, payment processing fees and usage limits.

Limits and open questions

A feature list does not establish note quality, natural Catalan output or the depth of role permissions. Its website advertises VeriFactu and EU hosting; request documentation and a workflow demonstration rather than assuming independent certification. Marketing outcome claims are not measured results for your own practice.

PsicoGest

PsicoGest targets psychology practices and clinics in Spain. It advertises scheduling, records, invoices, reminders, bookings, payments and AI features. Published tiers differ by active-client limits and transcription hours, with a separate clinic offer. A useful price comparison must consider the features actually included at each tier.

Published pricing and terms: Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms.

When it may be the better fit

It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management. Its pricing page explains those workflows and which levels include transcription. If billing drives the decision, ask to prepare, correct and export a fictional invoice before evaluating AI.

Limits and open questions

The lowest-priced tier does not include the same transcription as higher tiers. Compare active clients, hours, add-ons and transaction fees, not only the headline price. The website advertises VeriFactu; request the applicable workflow and documents without treating that claim as AEAT certification. Check clinical output and languages too.

Psypilot

Psypilot advertises AI documentation for psychologists: transcription, SOAP, DAP and BIRP notes, reports, clinical records, treatment plans and assessment. Its offer connects documents with case management. Official pages also describe scales and references back to session information, which should be checked in a concrete trial.

Published pricing and terms: Lists three free cases, Pro at €19/month, Max at €59/month and custom Teams pricing. Confirm usage limits and VAT treatment.

When it may be the better fit

It may be more suitable than Clara when scales, assessment or structured case planning determine the purchase. Trace one fact between a session, report and plan, and check whether an inference can be edited or removed. Do not assume every module is equally developed or included at every price tier.

Limits and open questions

Its clinical focus does not establish that it replaces all practice scheduling and invoicing. Verify each administrative requirement separately. Marketing language about accuracy or compliance is not an independent assessment: review records, correction controls, processors and terms before using real client data.

Heidi

Heidi is a clinical assistant across specialties, with a dedicated mental-health offering. It advertises transcription, progress notes, letters and structures adapted to a clinician's modality. Its template community and clinical-information tools belong to a broader healthcare ecosystem rather than a psychotherapy practice-management workflow.

Published pricing and terms: Advertises free access; check current paid tiers and feature limits. We do not quote an unverified paid-plan price.

When it may be the better fit

It may be better than Clara if you work across healthcare specialties, already use its ecosystem or value a broad template community. You can evaluate documentation without starting from a full practice-administration migration. Still test a psychotherapy session: a suitable template does not guarantee that every clinical nuance will be represented well.

Limits and open questions

Do not equate a documentation assistant with a solution for Spanish invoicing, consent management and the whole practice. Check languages, plan limits, data-processing terms and exports. A public mental-health offering is not a substitute for testing your therapeutic orientation or reviewing the legal basis of your particular use.

PsaicoTools

PsaicoTools describes consented recording, audio upload and a structured session draft. It advertises themes, agreements and preparation for the next session, as well as materials and exercises. Consider it if you want documentation separate from practice administration.

Published pricing and terms: Website advertises plans from €49/month and a seven-day trial. Confirm the current plan and limits.

When it may be the better fit

It may fit better if you primarily want to upload an existing recording and receive a document, or explore its materials library. Test a fictional case and review attribution, agreements and suggestions for the next session.

Limits and open questions

Do not assume this workflow replaces scheduling, payments or invoices. Its website says audio is deleted after report generation: request the full terms and check which documents remain. The summary still needs clinical review, like any AI draft.

What to test before choosing

1. Decide whether the purchase is for your own work or clinic coordination.
2. Test the same fictional practice week in two products and export a record.
3. Compare the tier you need, not the lowest fee or introductory discount.

Frequently asked questions

What is the best practice software for psychologists?

For a clinic, start with Eholo or a platform demonstrating clinician-management requirements. For solo practice with therapy documentation, compare Clara, moodo and PsicoGest. For notes alone, include Heidi, Psypilot or PsaicoTools. Choose based on your workflow and actual required tier.

How were these tools compared?

Clara's team reviewed public vendor offers on October 2, 2026. Recommendations follow needs and documented features, not independent performance tests. Prices and conditions can change; confirm the tier you need.

Sources and review date

Public offers reviewed October 2, 2026. Confirm prices, limits, languages and plan terms before subscribing. Unconfirmed features remain questions to verify, not assumed absences. Review your particular billing and data-protection situation with an adviser.

• Eholo: Public provider information reviewed for this guide.

• Clara: Sources and review date 1; Sources and review date 2; Sources and review date 3; Sources and review date 4; Sources and review date 5; Sources and review date 6; Sources and review date 7; Sources and review date 8; Sources and review date 9

• moodo IA: Public provider information reviewed for this guide.

• PsicoGest: Public provider information reviewed for this guide.

• Psypilot: Public provider information reviewed for this guide.

• Heidi: Public provider information reviewed for this guide.

• PsaicoTools: Public provider information reviewed for this guide.

Continue comparing

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• Best invoicing software for therapists in Spain

• Best software for psychology clinics

• Explore Clara for your practice

• Review data protection