By Clara Team
Best online scheduling software for therapists
The best calendar is not determined by its appearance. It must represent availability, changes and reminders without exposing clinical details or double-booking a space. This compares scheduling software, not paper planners. Public booking and room management are not essential for every practice: start with how appointments actually arrive.
Disclosure: This guide is published by Clara's team, one of the products compared. It describes features and terms advertised on official pages, reviewed October 2, 2026. It is not an independent performance test. We recommend other products when they better fit the stated need.
The short answer
- Eholo: For evaluating clinician calendars and public booking.
- moodo IA: For advertised automatic booking and WhatsApp reminders.
- Clara: For connecting your calendar with session documentation and invoicing.
The options at a glance
| Product | Where to start | Published pricing and terms | What to verify |
|---|---|---|---|
| Eholo | For evaluating clinician calendars and public booking. | Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately. | Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference. |
| moodo IA | For advertised automatic booking and WhatsApp reminders. | Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees. | A feature list does not establish note quality, natural Catalan output or the depth of role permissions. |
| PsicoGest | It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management. | Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms. | The lowest-priced tier does not include the same transcription as higher tiers. |
| Clara | For connecting your calendar with session documentation and invoicing. | From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing. | Do not choose it merely to consolidate tools. |
Eholo
- Where to start
- For evaluating clinician calendars and public booking.
- Published pricing and terms
- Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately.
- What to verify
- Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference.
moodo IA
- Where to start
- For advertised automatic booking and WhatsApp reminders.
- Published pricing and terms
- Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees.
- What to verify
- A feature list does not establish note quality, natural Catalan output or the depth of role permissions.
PsicoGest
- Where to start
- It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management.
- Published pricing and terms
- Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms.
- What to verify
- The lowest-priced tier does not include the same transcription as higher tiers.
- Where to start
- For connecting your calendar with session documentation and invoicing.
- Published pricing and terms
- From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing.
- What to verify
- Do not choose it merely to consolidate tools.
Who creates and changes appointments?
If appointments are agreed in session, an internal calendar may suffice. For self-booking, test public availability, duration, buffers and rescheduling limits. If working in two locations, ensure a booking does not accidentally leave the other calendar open. An attractive booking link does not establish conflict prevention.
Calendar sync has different meanings
Ask whether changes sync one way or both, and how personal events are handled. Test creating, moving and cancelling an appointment. Check time zones and online sessions. Event titles should not contain diagnoses or information exposed to people with access to your external calendar.
Reminders with minimal information
Use the channel appropriate to each person's preferences and applicable conditions. Check sender, content, recipient and behavior after appointment changes. For minors, the billing recipient and reminder recipient may differ. If WhatsApp is essential, choose a provider demonstrating it; generic reminders do not establish that channel.
Eholo
Eholo presents itself as practice-management software for psychologists and clinics. Its public pages cover clinician calendars, public booking, invoices, records, consent forms, questionnaires, video appointments and payments. AI sits within that administrative environment. Features and limits differ by plan; a feature on the general website is not necessarily included in the entry plan.
Published pricing and terms: Published monthly tiers: €32.90, €54.90 and €79.90, plus VAT; additional clinicians and promotions priced separately.
When it may be the better fit
It may be a better choice than Clara when the main purchase is about coordinating several clinicians, public bookings and clinic administration. Its offer describes additional-clinician costs and plan differences. Ask for a demonstration of your actual roles, rooms and billing arrangements, not just a guided tour of the interface.
Limits and open questions
Administrative breadth alone does not establish how it documents a long therapy session or handles an incorrect inference. Verify the plan required for transcription, MIA, reminders and active clients. Introductory or professional-college discounts are not the regular price and should not be compared with another product's standard monthly fee.
moodo IA
moodo advertises an all-in-one platform for psychologists in Spain: booking, invoices, AI records, WhatsApp reminders, questionnaires, consent forms and online payments. It also describes a clinic mode with roles and commissions. This is a practice-management alternative, not simply a session-summary tool.
Published pricing and terms: Website lists €22/month excluding VAT and a seven-day trial. For clinics, confirm per-clinician pricing and payment fees.
When it may be the better fit
It may suit you better than Clara if automatic booking, WhatsApp or commission allocation is essential and its demonstration meets that need. The published subscription helps establish an initial budget. Include those workflows in the trial and confirm per-clinician charges, payment processing fees and usage limits.
Limits and open questions
A feature list does not establish note quality, natural Catalan output or the depth of role permissions. Its website advertises VeriFactu and EU hosting; request documentation and a workflow demonstration rather than assuming independent certification. Marketing outcome claims are not measured results for your own practice.
PsicoGest
PsicoGest targets psychology practices and clinics in Spain. It advertises scheduling, records, invoices, reminders, bookings, payments and AI features. Published tiers differ by active-client limits and transcription hours, with a separate clinic offer. A useful price comparison must consider the features actually included at each tier.
Published pricing and terms: Solo tiers list €9.99, €19.99 and €29.99/month excluding VAT; ten-day trial. Clinic pricing and payments have separate terms.
When it may be the better fit
It may be a better purchase than Clara if you need a lower-cost administrative starting point, web booking, card payments or clinic management. Its pricing page explains those workflows and which levels include transcription. If billing drives the decision, ask to prepare, correct and export a fictional invoice before evaluating AI.
Limits and open questions
The lowest-priced tier does not include the same transcription as higher tiers. Compare active clients, hours, add-ons and transaction fees, not only the headline price. The website advertises VeriFactu; request the applicable workflow and documents without treating that claim as AEAT certification. Check clinical output and languages too.
Clara
Clara brings together client records, scheduling, reminders, invoicing and documentation designed for psychotherapy. It prepares a read-only transcript and a separate editable clinical note draft. The clinician reviews the record, corrects it and decides when it represents their work. Context from earlier sessions can also support preparation for the next appointment.
Published pricing and terms: From €19.99/month; €29.99 and €49.99 plans. One-month trial without a card. Check plan limits and annual billing.
When it may be the better fit
Start with Clara when you want practice administration connected to notes shaped around your therapeutic orientation. Spanish, Catalan and English, explicit clinician review and continuity between sessions are concrete things to evaluate. Invoicing is ready for VeriFactu; product support does not replace advice about your particular tax situation.
Limits and open questions
Do not choose it merely to consolidate tools. If you need clinician commission settlements, full accounting, a public booking portal or a particular messaging channel, verify that requirement before subscribing. AI prepares drafts, not clinical decisions. Processing is not exclusively on-device: encrypted audio may remain for up to 14 days, and a local recovery copy for up to 7 days.
What to test before choosing
- Create a fictional appointment, personal event and second location; check conflicts.
- Move the appointment and check external calendar and test reminder.
- Test reception access without exposing clinical content.
Frequently asked questions
Does every therapist calendar support public booking?
No. Internal scheduling, calendar sync and public booking are different capabilities. If clients must choose a time without your involvement, request a demonstration and check the required tier.
How were these tools compared?
Clara's team reviewed public vendor offers on October 2, 2026. Recommendations follow needs and documented features, not independent performance tests. Prices and conditions can change; confirm the tier you need.
Sources and review date
Public offers reviewed October 2, 2026. Confirm prices, limits, languages and plan terms before subscribing. Unconfirmed features remain questions to verify, not assumed absences. Review your particular billing and data-protection situation with an adviser.
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Eholo: Public provider information reviewed for this guide.
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moodo IA: Public provider information reviewed for this guide.
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PsicoGest: Public provider information reviewed for this guide.
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Clara: Sources and review date 1; Sources and review date 2; Sources and review date 3; Sources and review date 4; Sources and review date 5