By Clara Team
Heidi alternatives for psychologists: choosing the right fit
The short answer: the right alternative to Heidi depends on what you want to change. If you want documentation designed specifically around therapy, consider Clara, PsaicoTools, Psypilot, or Mentalyc. If you prefer another broad healthcare assistant, Noa Notes is closer to Heidi's category. If you also need scheduling, billing, and records in one place, compare wider platforms such as Upheal, Eholo, or moodo. There is no universal winner. The best fit is the product that creates a clinically useful record in your real sessions and works with the rest of your practice.
Heidi remains a reasonable starting point. It is a broad clinical assistant used across different specialties. Heidi Scribe is presented as adapting to the clinician's setting, specialty, templates, and style. Heidi also has a dedicated mental health offering, which describes support for long sessions and documentation that reflects the clinician's therapeutic modality.
The useful question is therefore not “which product beats Heidi?” It is “which category fits my work, and what should I verify before trusting it with a session?”
Start with the reason you are looking
You may want language that better reflects your therapeutic approach or natural Spanish and Catalan. A clinic may need to bring scheduling, payments, and records together, while a solo practitioner may simply want less documentation after each session.
Before opening several trials, complete this sentence: I want to change tools because I need...
- a note that better reflects how I formulate;
- a clear path from transcript to draft and professional review;
- better support for the languages used in my practice;
- to keep my current scheduling and billing tools;
- to replace several systems with one practice platform;
- clearer answers about consent, retention, and deletion.
Your answer points to the category you should compare. The buyer’s guide to clinical notes software provides a fuller trial scorecard if you are still defining your criteria.
Alternatives focused on therapy documentation
This category often fits when scheduling, billing, and video calls are already working well, and the main need is a better session record. It can also make sense when you want the product to understand the pace, language, and continuity of psychotherapy rather than serve many specialties in the same way.
Clara
Clara is designed for psychologists and therapists working in Spanish, Catalan, and English. It keeps a read-only transcript separate from an editable clinical draft, so the session conversation is not confused with the clinical synthesis you ultimately keep.
It may fit if you want to keep your administrative tools and add a specialist documentation and continuity layer. For data protection, Clara states that information is encrypted in transit and at rest, not end to end. Session audio may be stored securely on the server for up to 14 days after processing and is then deleted. If a browser recording is interrupted, a local recovery copy may remain on the device for up to 7 days, or be removed sooner after recovery or manual deletion. You can review the workflow on the AI clinical notes page and explore data questions in the GDPR guide for psychologists.
PsaicoTools and Psypilot
PsaicoTools describes itself as an assistant made by psychologists for psychologists. Its official product flow begins with recording a session and produces a structured summary of relevant information.
Psypilot presents structured notes after each session, including formats such as SOAP, DAP, and BIRP, with traceability. Its wider product includes clinical records, reports, and case-management functions. It may fit if you want notes within a broader clinical environment without necessarily moving every administrative part of the practice.
For either product, run a representative test to see what information it retains, what you can change, and how it separates the transcript from the note. If the public page does not clarify a control, ask the provider. Do not treat an unanswered question as proof that the feature is absent.
Mentalyc
Mentalyc is designed for therapists and offers several note formats generated from live sessions, uploaded audio, dictation, or typed summaries.
Broad clinical assistants and complete practice platforms
An alternative does not have to be more specialised. You may want a different broad assistant, or discover that fragmented practice administration is the real problem rather than the notes themselves.
Noa Notes as a broad healthcare assistant
Noa Notes, from Doctoralia, is presented as an assistant that prepares automated clinical notes for healthcare professionals. It also has a specific page for psychologists, focused on capturing important moments and creating structured summaries.
It is a reasonable comparison if you like Heidi's general healthcare scope or already work within the Doctoralia ecosystem. Test how it handles a long, loosely structured therapy conversation, how far you can adapt the note, and whether the result carefully distinguishes the person's account, professional observation, and interpretation.
Upheal, Eholo, and moodo for a wider need
Upheal presents itself as an electronic health record built for therapists, bringing together documentation, telehealth, scheduling, billing, and treatment plans. It is relevant when you want to consolidate more of the clinical workflow in one system, rather than only replace a note-taking assistant.
Eholo and moodo are presented as practice-management platforms for psychologists in Spain. Their official pages bring together functions such as scheduling, billing, reminders, and clinical records, alongside AI features. They are worth considering when the aim is to organise the whole practice.
A complete platform is not automatically better or worse than a documentation tool. It offers more value when you genuinely want to centralise processes. If your existing schedule and billing already work, include the cost of changing records, routines, and permissions in the decision. If note quality matters most, test it separately. Smooth administration does not by itself demonstrate that the clinical synthesis fits your work.
A quick comparison by need
| What you need to solve | Starting category | Options to inspect | What to verify |
|---|---|---|---|
| Document therapy without changing the whole practice | Specialist documentation | Clara, PsaicoTools, Psypilot, Mentalyc | Clinical language, structure, review, and continuity |
| Keep a flexible assistant that serves several specialties | Broad clinical assistant | Heidi, Noa Notes | Performance in long sessions and genuine note flexibility |
| Combine documentation with a therapist clinical environment | EHR or clinical platform | Upheal, Psypilot | Which modules it replaces, integration, permissions, and migration |
| Centralise scheduling, billing, and records in Spain | Practice management | Eholo, moodo | Depth of clinical documentation as well as administrative workflow |
| Work in Spanish and Catalan | Any category, after a language trial | Start with products that support your workflow | Natural language, switching, terminology, and correction burden |
A practical decision checklist
Run the same test with Heidi and two or three alternatives. Do not rely only on a demonstration prepared by the provider.
- Start with a representative test. Include spontaneous speech, less structured moments, and the language you actually use. Use real clinical data only when you understand how the product handles it and have obtained appropriate consent.
- Separate the available outputs. If the tool shows a transcript, read it separately from the note. An accurate transcript does not guarantee a sound clinical synthesis.
- Classify corrections. Separate factual, attribution, formulation, structure, and wording changes. One incorrect clinical statement matters more than several style edits.
- Check clinician control. Identify what is a draft, how review works, what is stored, and what you can correct or remove.
- Ask for written data answers. Confirm consent, the data-processing agreement, providers, location, encryption, retention, model training, access, export, and deletion.
- Consider operational fit. Decide whether you need a documentation layer or a new platform for the whole practice.
- Repeat the test. One unusually good or poor result may mislead you. Look for a pattern across several cases and formats.
Our comparison of clinical notes tools covers a wider product set. The information above was checked against official sources on 29 July 2026. It describes each provider's public positioning, not an independent product audit. Features and terms can change, so confirm any important requirement before using real client information.